FDA received
An agent submits a disbursement account. HarborLab reads every line item automatically, no manual upload, no data entry.
The Platform
The Operating System
for Port Cost management.
From pre-voyage estimation to final invoice. Check every DA against live tariffs and the market. Pay, close and claim with a full record and every voyage posted to your ERP. One platform for commercial and husbandry port calls.
I want to..
3
Faster
DA management
DA management
18
Per Line Item
100
DA Lines Validated Automatically
1
Avg time of PDA/FDA handling
700
Avg Recovered
Per Port Call
Per Port Call
39
Port Calls In Dataset
50
Port Calls per year
1400
Ports Covered
6.5
Agents in the platform
Port Cost Estimator
Know what every port call costs before the voyage.
Know what a port call will cost before you fix. Enter the vessel, port, activity, and cargo, and get a full cost breakdown by charge type, in USD, in minutes. Estimates come from HarborLab’s own tariff algorithms, based on the vessel’s dimensions and live tariff data from agents worldwide, not a rough quote.
Features: Basic and Advanced modes · Breakdown by charge category · Benchmarked against 40,000+ real port calls
· Feeds your voyage P&L before the fixture is signed
Husbandry Estimator
Start knowing what husbandry should cost.
Budget crew changes, spares, launches, and attendances with confidence. Every husbandry service is defined the same way across every agent, so you compare like with like, and it predicts cost per service and per vessel type in +1,400 ports.
Features:
· Crew changes, spares and supplies, superintendent visits, inspections, surveys, cash to master
· Per-service prediction
· Basic and Advanced modes
DA Management
Every charge verified. Before you pay it.
HarborLab AI checks every line of every PDA and FDA against the tariff, comparable port calls and your agreed rates. It corrects wrong parameters, flags anything out of line with the reason, and drafts one query to the agent covering every overpriced port and husbandry item. Your team reviews the exceptions and approves.
Features:
· DA Assistant
· Tariff and market checks
· AI Negotiator
· 17 cost-saving categories
· Invoice validation
· Bulk approval
· Full voyage context on one screen
· AI document scanning
Claims
Claims ready when the vessel sails.
Start your laytime and demurrage claim with a Statement of Facts nobody can dispute. Master and agent capture events in one live, digital record and sign it electronically, so the timeline is complete and consistent before the vessel leaves port.
Features:
· Digital Statement of Facts
· Master and agent sign-off
· Required events checked before signature
· Full audit trail
· Laytime and demurrage calculation
Payments
Pay approved DAs without leaving the platform.
Settle approved DAs directly from HarborLab through our Ebury integration. The exchange rate is shown upfront, and the agent’s bank details are checked against the invoice before any payment goes out.
Features:
· Direct settlement
· Ebury integration
· Transparent FX
HarborLab AI
Your team decides
HarborLab AI does the checking
HarborLab AI works through every DA: reading the documents, matching each charge to the tariff and market, and drafting the agent query. It flags and explains; your team approves. Every AI action is recorded separately in the DA history.
Integrations
Works with your existing systems
Direct API integration. No re-entry. No platform switching. Open API for any system not listed.
Built for technical evaluators
REST API · Webhook support · SSO via SAML · Role-based access control · EU data residency
How the platform works
From DA received to voyage closed
Every port call follows the same steps, automatically, every time.
Every charge validated
Each line is checked against live port tariffs and your contracted rates. Overcharges are flagged instantly across 17 categories. Correct lines close automatically.
Exceptions routed to your team
Only flagged items reach your DA team. They review, approve, or dispute, with a pre-drafted negotiation email ready to send. No chasing. No spreadsheets.
Costs posted to your ERP
Once approved, costs are allocated to your chart of accounts and pushed to your ERP voyage by voyage. Real-time accruals update your voyage P&L as each port call closes.
Security & compliance
Built for listed shipping companies
Data protection, audit trails, and governance standards that satisfy your board and IT team.
SOC Type II
Independently audited security controls. Report available on request.
GDPR Compliant
EU data residency. DPAs in place for all customers.
Full audit trail
Every DA action, approval, and dispute logged. Immutable record for voyage accounting.
AWS infrastructure
Enterprise-grade uptime. Disaster recovery. 99.9% SLA.
Ready to see it on your fleet?
Every port call cost, verified.
Start with a demo, or explore the platform yourself.